Undertake Project Work – Management Assignment Help

Assignment Task

 

Project Scope
Undertake Project Work
1. Identify a project you are proposing to undertake: Based on the project you choose all the answers must be written accordingly.
Write a summary business case to justify the need/value of your project. In your summary include the following:
Project description, purpose and desired outcomes
Relationship to the organisation’s goals and objectives
Organisational benefits (return on investment).

2. Detail the scope of your project including:
Project inclusions
Project exclusions
Assumptions
Closed definition (project completion measures).

3. Create a timeline for your project including as a minimum:
Key milestones
The Work Breakdown Structure (key tasks and dependencies).

4. Determine the resources required to deliver your project. This should include:
Physical resources (equipment, technology, materials etc.)
Financial resources (cost estimates, budget breakdown etc.)
Human resources (i.e. project team) including:
Roles and responsibilities
Levels of authority
How and when team members will be consulted with.

5. Identify the project stakeholders and explain:
Their involvement
Issues/ concerns each are likely to have
Consultation methods used to obtain their support and input
Stakeholder communication plan for the duration of the project.

6. Identify the potential risks associated with your project. Rate them in terms of likelihood and consequence and document your risk mitigation plan.

7. Identify the control systems and governance you will use to monitor your project’s performance. Include details of:
Applicable legislation, regulations, organisational requirements and/or quality standards impacting your project and the steps you will take to ensure compliance
Methods and frequency of reporting
Project management tools and record keeping systems.

8. Provide evidence of sign-off for commencement of your project from a sponsor or delegating authority. Include in your response an organisational structure that highlights lines of approval/ authority.”

Questions 2 & 3
Consider the above project you have been involved in that has been completed.
2.1. Finalise a project:
Create a brief ‘project completion summary’ to be distributed to the stakeholders involved in the project. Include any information you feel they need to be aware of such as budget achievement, actual performance timeframes, use of resources, incidents that arose etc.
Describe the process that would be followed to assign project staff to new roles/duties, now that the project has been completed.
List any documentation/meetings/sign off required to officially close the project.

2.2. Review a project:
Compare the actual project outcomes against the intended scope and objectives. Were there any variances? If so, describe the differences and explain what caused them to occur? If not, explain the controls that were in place to ensure the project remained stable.
Involving team members in the project review/debrief is a vital part of the process. Do you agree or disagree? Explain your answer.
Write a summary of any lessons that can be taken from this project and applied to other areas (or future projects) to improve performance. Who would you share this information with and why?
Reflect on your experience of working with the diversity of individuals within the project team. What worked well and what learning can you take form the experience?

3. Your task is to research the following and discuss each one in your own words.
Give examples of project management tools and how they contribute to a project
Outline types of documents and other sources of information commonly used in defining the parameters of a project
Explain processes for identifying and managing risk in a project
Outline the organisation’s mission, goals, objectives and operations and how the project relates to them
Explain the organisation’s procedures and processes that are relevant to managing a project including:
Lines of authority and approvals
Quality assurance
Human resources
Budgets and finance
Recordkeeping
Reporting
Outline the legislative and regulatory context of the organisation in relation to project work, including work health and safety (WHS) requirements”